Volunteer as a Project Manager

Children’s Organ Transplant Society : Children’s Charity Classic Golf Tournament 2019 Event Planning / Implementation

Organisation: Children’s Organ Transplant Society (COTS)

Location: Richmond

Closing Date: October 12, 2018

The Organization

The Children’s Organ Transplant Society (COTS) is a registered British Columbia children’s charity. Their vision is “Improving the lives of children requiring organ transplants, and giving them hope for a brighter future.” For many years, COTS has assisted BC’s transplant children and their families through some of the most difficult times of their lives. For most of us, it is difficult to imagine life as a child living with a life-threatening illness. The emotional ups and downs and everyday challenges are a constant reminder of their life and death struggle. You can help us help these children and their families when they need it the most!

The Project

To plan, manage and successfully execute the Children’s Charity Classic Golf Tournament (CCCGT) on May 16, 2019 at the Quilchena Golf and Country Club, in Richmond, B.C. This is the eight year for this event, which has grown each year, and with continued support we are aiming even higher this year to work with our volunteers to create a fun, memorable event that will raise even more funds for the Children’s Organ Transplant Society programs.

Project Objectives:

  • To organize a successful golf tournament. (Successful = happy participants!)
  • To reach or surpass the fundraising goal of $ 85,000.00
  • To collect all the relevant information related to the organization of the golf tournament.

Required Qualifications:

  • Solid project management experience;
  • Experience with event planning and implementation;
  • Background working with not-for-profit organizations, including experience managing teams of volunteers; and
  • Strong organizational and communication skills.

Estimated Time Commitment: approximately 4 hours per week, with an estimate of 100 hours overall.

Expected Start Date: October 22, 2018                                                                    Expected End Date: Mid-June 2019

Scope of Work: The volunteer PM will be responsible for planning, coordinating and implementing the event. Main tasks will include identifying and advising on required resources, coordinating sponsorship and communications strategies, establishing a logistics plan, and leading/monitoring the teams throughout the planning and implementation phases. The PM will work closely with COTS staff and volunteers in the planning and implementation of the event.

Deliverables:

  1. A Project Plan including a detailed event implementation plan, marketing and communications plan, sponsorship plan and identification of key milestones;
  2. Ensuring milestones are met including the development of mitigation plans to address potential delays;
  3. Performance evaluation of the event;
  4. A Final Report closing out the project from a scope, cost and time perspective;
  5. File (digital or paper) containing all the key information on how to organize this event (for future years); and
  6. A lessons learned session within 2 weeks following the event.

Accountability: The volunteer PM will have end-to-end accountability for all the deliverables and be responsible to and Debbie Bielech, Executive Director, COTS.

Benefits:

  • COTS will provide a letter of recommendation at the successful conclusion of the project, and serve as a reference if appropriate.
  • The CCCGT committee will also participate in a lessons learned session targeted in capturing the key lessons learned in delivering the project such that all stakeholders can benefit in future projects.

Contact: Children’s Organ Transplant Society

Debbie Bielech, Executive Director

Email: debbie@childrensots.org

How to Apply: Please apply with a cover letter indicating why you are interested in engaging with the Children’s Organ Transplant Society and why you feel your skills set and experience would make you a good match for this project, along with a detailed resume to Debbie Bielech, with copy to Sweda Noorani at PMV (sweda.noorani@pmv.org)

NOTE: We are very interested in staffing this volunteer PM position with two people: A more senior PM, supported by a junior PM. This will depend on the suitability of the applicants, the interest and agreement by the more senior PM to such an arrangement and the decision of the client.

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