Volunteer Opportunity

COMMUNITY EVOLUTION (CE)

RISK MANAGEMENT FRAMEWORK

Organization

Community Evolution (CE)

Location

Vancouver

Closing Date

February 21, 2020

Organization Mission  

Community Evolution (CE) is a non-profit organization, founded in 2015. Our mission is to enable community-based enterprises (eg. co-operatives) to develop, grow and create positive change for its members and surrounding community.

We offer a customized, facilitated process that combines community mobilization and capacity building with financial mechanisms (grants or loans) to empower and sustain community development. We currently support enterprises in Bolivia, Ecuador, and Canada (British Columbia).

Project Summary

The CE Risk Management committee is seeking a PM-volunteer to provide project management and support for the development of a basic safety/security and enterprise risk management framework (e.g. policies, protocols, plans, mechanisms and responsibilities) that supports the reduction of safety/security risks to CE personnel (staff, volunteers, Board members, partners at home and abroad) and risks to the enterprise (strategic, financial, legal, operational, reputational, crisis).

Project Objectives

  • To translate CE’s duty of care and moral obligations into key processes and actions that will enhance its national and international staff and enterprise security and improve its reputation and credibility.
  • To conduct a risk management audit and take stock of what elements CE has in terms of staff safety/security and enterprise risk management and what needs to be improved, by May 1, 2020.
  • To create a basic safety/security and enterprise risk management plan that outlines CE’s approach to safety and security, including the policies, protocols, plans, mechanisms and responsibilities to put in place to ensure effective risk management, by June 30, 2020.

Required Qualifications

  • 5+ years project management experience, PMP preferred
  • 3 years organizational risk management experience
  • 3 years experience working with distributed team members
  • Experience working with NGO’s and their paid and volunteer staff, is desired
  • Excellent group facilitation skills and experiences
  • Strong communication and organization skills
  • Exceptional planning and leadership skills with ability to prioritize work, manage team members.

Estimated Time Commitment

80 hours, 4-5 hours/week

Phase 1 Start Date: March 16, 2020                                                            End Date: June 30, 2020

Scope of Work

The PM-Volunteer will support the CE Risk Management committee to facilitate the development of a basic safety/security and enterprise risk management framework that outlines the organization’s approach to safety and security, including the policies, protocols, plans, mechanisms and responsibilities.

The project will be executed in two Phases (see Deliverables).  As Phase 1 completion approaches CE and the Project Manager will determine to proceed with Phase 2, if both parties are mutually agreeable.

PM-Volunteer tasks:

  • Provide advice and recommendations on the organization’s security specific duty of care and moral obligations towards staff, contractors and volunteers;
  • Prepare and facilitate a risk management audit and report what elements CE has in terms of staff safety and security and enterprise risk management and what needs to be improved;
  • Prepare and facilitate a security risk assessment and report key findings and proposed measures to manage the different risks;
  • Develop an outline document or ‘map’ that explains how the framework delivers CE’s approach to safety and security risk management, and how the many documents and processes that form part of the risk management framework relate to each other;
  • Advise on and develop a safety and security plan for each country: Bolivia, Ecuador and Canada;
  • Prepare a global policy that outlines the organization’s risk attitude and key security principles, approaches and responsibilities to ensure that staff act in a manner that is appropriate for the organization;
  • Prepare safety and security responsibilities and obligations to be included in the job descriptions of all staff members and senior managers;
  • Prepare easy and effective mechanisms to monitor, report, capture and log incidents;
  • Establish a mechanism to hold people accountable for safety and security, and ensure risk management responsibilities are included in staff performance reviews;
  • Recommend freely available online courses and publications that can assist in raising the awareness and capacity of staff and remain up to date with current thinking and trends in safety, security and risk management.

Credit: The scope of work was prepared with the assistance of an EISF guide. Security Risk Management: a basic guide for smaller NGOs. European Interagency Security Forum. June 2017.

Deliverables

Phase 1

  1. A high-level risk management framework;
  2. An outline of CE’s safety and security specific duty of care and moral obligations towards staff, contractors and volunteers;
  3. A safety and security plan for critical country: Ecuador
  4. Mechanisms to monitor, report, capture and log incidents;

 Phase 2

  1. A report on the risk management audit outcomes and recommendations for improvement;
  2. A report on key findings and proposed measures to manage risks determined by the risk assessment;
  3. An outline document or ‘map’ that explains how the framework delivers CE’s approach to risk management, and how all the various documents and processes that form part of the risk management framework relate to each other;
  4. A safety and security plan for each country: Bolivia and Canada;
  5. A global policy that outlines the organization’s risk attitude and key principles, approaches and responsibilities to ensure that staff act in a manner that is appropriate for the organization;
  6. A description of safety and security responsibilities and obligations to be included in the job descriptions of all staff members and senior managers;
  7. A mechanism to hold people accountable for safety and security, and ensure risk management responsibilities are included in staff performance reviews;
  8. A list of freely available online courses and publications that can assist in raising the awareness and capacity of staff and remain up to date with current thinking and trends in safety, security and risk management.

    Accountability

    The PM volunteer will have end-end accountability on project deliverables, reporting to Bob Davis, Risk Management Committee member.

Benefits

Paul Zysman, CE Chair will provide a letter of recommendation to the PM volunteer at the successful conclusion of the project, and serve as a reference if appropriate.

How  to Apply

Please apply with a cover letter indicating why you are interested in supporting Community Evolution on this project and why you feel your skill set and experience would make you a good match for this project, along with a detailed resume to:

Robert Davis, Risk Management Committee, Community Evolution

Email: hellobobdavis@gmail.com

Phone: 604-842-2603

URL:  www.communityevolutionfoundation.org

 Please send a copy of your application package to Project Management Volunteers

c/o:

Peter Mulholland, Client Relationship Manager, PM-Volunteers

Email: peter.mulholland@pmv.org

 Organization may proceed with interviewing and engaging applicants before the application deadline.

 

NOTE: We may consider a team approach of a senior/junior project manager. We encourage junior project managers who are interested in acquiring experience to apply. Any such arrangement will be contingent on agreement by the client and the applicants.